Duncan Aviation logo

Duncan Manufacturing Solutions AS9100 Supplier Terms and Conditions Agreement

General: As a supplier to Duncan Aviation’s Manufacturing Solutions (DMS) it is understood that, your organization agrees to meet the following stipulations/AS9100 requirements whenever a Duncan Purchase Order specifies that the order is for an Aerospace application/job (or contains some similar Aerospace/AS9100 reference). These requirements are, therefore, to be considered as terms and conditions to all Aerospace services.

  1. DMS reserves the right of final approval of product, procedures, processes and equipment.
  2. All special processes required by this purchase order must be performed by qualified personnel.
  3. Our organization reserves the right to review and approve the Suppliers Quality Management System. Standard QMS requirements include:
    1. Suppliers providing special processing must maintain a system for validating processes similar to that of a Nadcap Program, or other system as required by this purchase order.
    2. Customer directed sources must operate in accordance with approved specifications and standards as dictated and controlled by the customer in question.
    3. Supplier initially approved for use via certification (ISO, AS9100, ISO 17025, AS9120, etc.) must notify our organization of any changes to that certification.
    4. Suppliers providing Nadcap certified services must provide current documentation of these services and shall notify DMS of certification changes such as process, scope and revision.
  4. The supplier shall maintain on file and make available to DMS (upon request), Its customers and/or regulatory authority, all quality data/records such as certificates of material and/or processes, acceptance test reports, inspection records, control plans and other applicable quality control data for a minimum of 10 years (unless otherwise specified) from completion of purchase order that directly affects the quality of parts/services ordered by DMS.
  5. DMS, their customers and regulatory authorities retain the right of access and inspection to all supplier facilities involved in the aerospace order and to all applicable records.
  6. To ensure product identification and traceability, DMS requires material certificates of conformity and/or supporting documentation from its suppliers as is appropriate.
  7. Supplier shall ensure that persons are aware of:
    1. their contribution to product or service conformity
    2. their contribution to product safety
    3. the importance of ethical behavior
  8. DMS may require a corrective action report from its suppliers when nonconforming material/product/service is discovered. Specific actions may be implemented where timely and/or effective corrective actions to a supplier issue are not achieved. These actions may include, but are not limited to, removal of the supplier from the approved supplier list.
  9. In order to maintain the integrity of the first article inspection process with our aerospace customers, the supplier is required to:
    1. Notify DMS of nonconforming processes, products, or services and obtain approval for their disposition;
    2. Prevent the use of counterfeit parts and adhere to AS6174 regarding, Counterfeit material and assuring acquisition of authentic and conforming material. Sellers of raw material/components shall insure that only new and authentic materials/components are used fulfilling purchase orders to DMS. Distributors may only purchase materials and components directly from original manufacturers.
    3. Notify DMS of changes in product and/or process. Changes of suppliers and changes of manufacturing facility locations must be approved by DMS prior to implementation.
    4. Flow down applicable DMS requirements to their sub-tier suppliers.
    5. Provide test specimens if requested
  10. First article inspection as required and written acceptance of product per AS9102 may be required. There is no charge to DMS for first article(s).