General: As a supplier to Duncan Aviation’s Manufacturing Solutions (DMS) it is understood that, your organization agrees to meet the following stipulations/AS9100 requirements whenever a Duncan Purchase Order specifies that the order is for an Aerospace application/job (or contains some similar Aerospace/AS9100 reference). These requirements are, therefore, to be considered as terms and conditions to all Aerospace services.
- DMS reserves the right of final approval of product, procedures, processes and equipment.
- All special processes required by this purchase order must be performed by qualified personnel.
- Our organization reserves the right to review and approve the Suppliers Quality Management System. Standard QMS requirements include:
- Suppliers providing special processing must maintain a system for validating processes similar to that of a Nadcap Program, or other system as required by this purchase order.
- Customer directed sources must operate in accordance with approved specifications and standards as dictated and controlled by the customer in question.
- Supplier initially approved for use via certification (ISO, AS9100, ISO 17025, AS9120, etc.) must notify our organization of any changes to that certification.
- Suppliers providing Nadcap certified services must provide current documentation of these services and shall notify DMS of certification changes such as process, scope and revision.
- The supplier shall maintain on file and make available to DMS (upon request), Its customers and/or regulatory authority, all quality data/records such as certificates of material and/or processes, acceptance test reports, inspection records, control plans and other applicable quality control data for a minimum of 10 years (unless otherwise specified) from completion of purchase order that directly affects the quality of parts/services ordered by DMS.
- DMS, their customers and regulatory authorities retain the right of access and inspection to all supplier facilities involved in the aerospace order and to all applicable records.
- To ensure product identification and traceability, DMS requires material certificates of conformity and/or supporting documentation from its suppliers as is appropriate.
- Supplier shall ensure that persons are aware of:
- their contribution to product or service conformity
- their contribution to product safety
- the importance of ethical behavior
- DMS may require a corrective action report from its suppliers when nonconforming material/product/service is discovered. Specific actions may be implemented where timely and/or effective corrective actions to a supplier issue are not achieved. These actions may include, but are not limited to, removal of the supplier from the approved supplier list.
- In order to maintain the integrity of the first article inspection process with our aerospace customers, the supplier is required to:
- Notify DMS of nonconforming processes, products, or services and obtain approval for their disposition;
- Prevent the use of counterfeit parts and adhere to AS6174 regarding, Counterfeit material and assuring acquisition of authentic and conforming material. Sellers of raw material/components shall insure that only new and authentic materials/components are used fulfilling purchase orders to DMS. Distributors may only purchase materials and components directly from original manufacturers.
- Notify DMS of changes in product and/or process. Changes of suppliers and changes of manufacturing facility locations must be approved by DMS prior to implementation.
- Flow down applicable DMS requirements to their sub-tier suppliers.
- Provide test specimens if requested
- First article inspection as required and written acceptance of product per AS9102 may be required. There is no charge to DMS for first article(s).
